Updating Your DOT Number is Mandatory.

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What to Update?

Routine USDOT Number Updates

To view a company’s current information, go to the SAFER System’s Company Snapshot[external link]. Updates can be done online via the FMCSA online registration system with your US DOT PIN, or by filing an MCS-150 form.  See below for more information on updating your US DOT number information.

Biennial Updates

Federal Motor Carrier Safety Administration (FMCSA) requires all entities under its jurisdiction to update their information every two years. You are required to provide this update every two years even if your company has not changed its information, has ceased interstate operations since the last update, or is no longer in business and you did not notify FMCSA.

Failure to complete a Biennial Update will result in deactivation of your USDOT number and may result in civil penalties of up to $1,000 per day, not to exceed $10,000.

Updating your information is free. We have included instructions below to help you complete your biennial update.

What is the Deadline to Update?

Filing schedule: Each motor carrier or intermodal equipment provider must file the appropriate form at the following times:

  • Before it begins operations; and
  • Every 24 months according to the following schedule:

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If the next-to-last digit of its USDOT Number is odd, the motor carrier or intermodal equipment provider shall file its update in every odd-numbered calendar year. If the next-to-last digit of the USDOT Number is even, the motor carrier or intermodal equipment provider shall file its update in every even-numbered calendar year.

Update Online
  • In order to complete the registration online, you’ll need your USDOT number, assigned PIN, EIN/SSN, and Company Official information. You can request a PIN mailed or e-mailed to you.
  • Carriers needing to complete the Motor Carrier Identification Report (MCS-150) OR the Combined Identification and Hazardous Materials Safety Permit Application (MCS-150B) may do so online through the FMCSA Registration Website.
  • Print an updated MCS-150 form for your records upon completion of the online registration if you prefer a hard copy.
Unable to Complete Online? No Problem.

If the carrier doesn’t have a USDOT PIN number, and their mailing address in MCMIS is outdated, they can’t submit a request for a PIN number to be mailed to them. They have 2 options:

Fax

    Send to:

    • 202-366-3477
    U.S. Mail

    Important note for hard copy registrations: Forms must be received by FMCSA on or before the date your Biennial Update is due to avoid deactivation of your USDOT number and the assessment of civil penalties. Please allow ample time for mailing.

    For Carriers

    Registration forms can also be downloaded here or you can request to have a pre-printed form mailed to you by calling FMCSA Support Services at 1-800-832-5660 (Select option 1 (US DOT number questions), then press zero to speak to an agent).

    For Hazardous Materials Safety Permit Carriers only:

    Complete, sign, and date the form, and mail it to the address below.

    U.S. Department of Transportation
    Federal Motor Carrier Safety Administration
    Attention: Office of Registration and Safety Information
    1200 New Jersey Avenue, S.E.

    Washington, DC 20590

    Intermodal Equipment Providers (IEPs)

    IEPs are unable to perform an online update at this time. Download the Intermodal Equipment Provider Identification Report form (MCS-150C) and complete, sign, and date the form, and mail it to the address above.

    Source: FMCSA Site

    How Do I Know If I Am An Interstate Carrier?

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    Map of Florida highlighting Nassau County

    Map of Florida highlighting Nassau County (Photo credit: Wikipedia)

    YOU ARE INTERSTATE:

    I f you are a transporter (Motor Carrier) of product, which was manifested outside of the state, and your are shipping straight-through from Airport or Depot you are an interstate carrier and are required to comply with DOT Federal Motor Carrier Safety Regulations (FMCSR) . 

    Therefore, you are advised to apply for Your DOT Motor Identification Number (MCS-150) and comply with  DOT  Interstate Hours On-Duty and Off-Duty and Maximum Hours Driving [click here](a downloadable pdf sheet)  apply to  any transporter of product that came from out of their state. 

     

    YOU ARE INTRASTATE:

    If your operation is solely within the State of Florida, and the commerce you engage in is solely within the State of Florida, e.g. no straight-through shipments, you are an intrastate carrier

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    Update Time for your VMT on the MCS-150

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    English: Logo of the United States Federal Mot...

    English: Logo of the United States Federal Motor Carrier Safety Administration. (Photo credit: Wikipedia)

    Did You Know…As a motor carrier, recent Vehicle Miles Travelled (VMT) and Power Unit (PU) data from your Motor Carrier Registration form, known as the MCS-150, are required and must be up to date to properly assess your level of exposure in the Unsafe Driving and Crash Indicator Behavior Analysis and Safety Improvement Categories (BASICs) in FMCSA’s Safety Measurement System (SMS).

    If your VMT data in FMCSA’s database is from 2010 or older, it will not be used in your calculations when the January SMS snapshot is posted at the beginning of February. Instead, the level of exposure will default to average PUs over the previous 18 months which can impact your percentiles in the Unsafe Driving and Crash Indicator BASICs. View the SMS Methodology for addition details on BASIC percentile calculations.

    Update your MCS-150 now with 2011 VMT/PU information or shortly after January 1, 2013 with your 2012 data to ensure that FMCSA is using the most accurate data available to calculate your percentiles. Visit https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option to update your MCS-150 information. Under the “Existing Registration Updates” section, choose the first option – “I need to update my USDOT number registration information or file my biennial update.”

    PLEASE NOTE: The SMS website is updated monthly, so your MCS-150 changes will not be reflected on that site until the next monthly update. You can find the schedule of SMS updates at http://ai.fmcsa.dot.gov/sms/InfoCenter/Default.aspx#question30897. MCS-150 updates show up faster on SAFER and the FMCSA Portal websites.

     

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    CSA Changes Due December 2012

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    An example of a truck driver log book in the U...

    An example of a truck driver log book in the United States. “PTI” is short for “pre-trip inspection”, as the driver is responsible for ensuring that the vehicle is fit to be driven (i.e., no flat tires, loose bolts, or broken parts). “On duty” time includes fueling, repairs, loading and unloading. “Off duty” time incudes meals and rest stops. (Photo credit: Wikipedia)

    FMCSA Sharpens Focus with Improvements to Compliance Safety Accountability Program

    “For complete details on the new CSA improvements, go to http://csa.fmcsa.dot.gov/.

    The final CSA changes will provide FMCSA with more precise information when assessing a company’s over-the-road safety performance. The changes will be implemented in December 2012 and include:

    • Changing the Fatigued Driving BASIC to the more specific Hours-of-Service (HOS) Compliance BASIC to more accurately reflect violations in this area; and weighting HOS paper and electronic logbook violations equally. 
    • Strengthening the Vehicle Maintenance BASIC by including cargo/load securement violations from today’s Cargo-Related BASIC.
    • Removing 1 to 5 mph speeding violations to ensure citations are consistent with current speedometer regulations.
    • Ensuring all recorded violations accurately reflect the inspection type (i.e., only driver violations will be recorded under driver inspections).

    “Good data plays a key role in keeping our nation’s roads safe,” said Transportation Secretary Ray LaHood. “These improvements will enable us to better identify and address unsafe truck and bus companies before tragedies occur.”

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    Cracks in Windshield?

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    You are driving along and suddenly you hear a whack.  Later you notice a little fuzzy circle on you windshield.  It won’t rub off, because it is a crack.  Report it to your fleet supervisor before it becomes a long haired crack which could implode upon the driver under various circumstances.  Don’t make make me tell you . . . you can figure it out.  Repairs of a little dime crack is under $100.  Replacing the window can cost up to $400.  Even if the insurance pays . . . you will still be paying in the end. Nothing is free.

    WindshieldCrackSept2011

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    Improvements at FMCSA Support Sites

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    Process of learning as feedback

    Image via Wikipedia

    Data Quality

    The Data Quality Module has been updated based on the September 23, 2011 MCMIS data snapshot in the following areas:
    -The State Safety Data Quality Evaluation Reports found in the Evaluation Area.
    -The SSDQ Continuous Improvement information resource (NFCC Preview Results) found in the Evaluation Area.
    For more information, click here:  http://ai.fmcsa.dot.gov/DataQuality/Dataquality.asp

    You will need your DOT# and Motor Carrier Pin to obtain and view statistical data.

    Safety Programs


    The NAFTA Safety Stats reports have been updated using the September 23, 2011 MCMIS data snapshot. This update includes motor carrier census, roadside inspection, traffic enforcement, compliance review, and crash data up to September 23, 2011. The US and Mexican Carrier Report has also been updated.

    For more information,

    click here:  http://ai.fmcsa.dot.gov/International/border.asp
    If you have comments or questions regarding A&I Online, we would love to hear from you.Click on the "Contact Us" or "Feedback" menu buttons from any of the A&I Online pages to access a list of contacts or provide feedback electronically.
    Thank you!

    Scott Valentine
    A&I Online Program Manager
    FMCSA

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    DOT – CSA 2010 Compliance

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    If you are NON-COMPLIANT WITH DOT REGULATIONS,  having accidents and lawsuits already . . . it is a matter of time for DOT to audit and perhaps fine you into recognition of the value of DOT – CSA 2010 COMPLIANCE

    Drivers are required to fill out records of duty status (logs); the motor carrier is required to keep them plus supporting documentation for six months.

    These tires are out of compliance with the Federal Motor Carrier Safety Regulations because they have less than the required amount of tread; the truck should not be driven until maintenance has been performed.

    Compliance

    The commercial motor vehicle industry is highly regulated; many of the regulations are quite specific and they are frequently updated.

    Services · Ruhl Forensic

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