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Companies can establish the time frame for turning in log sheets as long as it is within the period of time set my D.O.T.


Hours-of-Service Regulations

The Hours-of-Service regulations (49 CFR Part 395) put limits in place for when and how long commercial motor vehicle (CMV) drivers may drive. These regulations are based on an exhaustive scientific review and are designed to ensure truck drivers get the necessary rest to perform safe operations. FMCSA also reviewed existing fatigue research and worked with organizations like the Transportation Research Board of the National Academies and the National Institute for Occupational Safety in setting these HOS rules.


Specific Regulation:

§395.8 Driver’s record of duty status.

(a) Except for a private motor carrier of passengers (nonbusiness), every motor carrier shall require every driver used by the motor carrier to record his/her duty status for each 24 hour period using the methods prescribed in either paragraphs (a)(1) or (2) of this section.

(d) The following information must be included on the form in addition to the grid:

(d)(1) Date;

(d)(2) Total miles driving today;

(d)(3) Truck or tractor and trailer number;

(d)(4) Name of carrier;

(d)(5) Driver’s signature/certification;

(d)(6) 24-hour period starting time (e.g., midnight, 9:00 a.m., noon, 3:00 p.m.);

(d)(7) Main office address;

(d)(8) Remarks;

(d)(10) Total hours (far right edge of grid); and

(d)(11) Shipping document number(s), or name of shipper and commodity.

(e) Failure to complete the record of duty activities of this section or §395.15, failure to preserve a record of such duty activities, or making of false reports in connection with such duty activities shall make the driver and/or the carrier liable to prosecution.

(k)(2) The driver shall retain a copy of each record of duty status for the previous 7 consecutive days which shall be in his/her possession and available for inspection while on duty.

(i) Filing driver’s record of duty status. The driver shall submit or forward by mail the original driver’s record of duty status to the regular employing motor carrier within 13 days following the completion of the form.

========  Example for a company Fleet Safety Program  ========

Long Distance Drivers

· Drivers of routes beyond 150 air miles from departure point [plant] are required to maintain Hour of Service Logs (HOS) , keeping their copy and submitting the original at the designated plant location.

· Company management ensures that drivers submit logs that are true and accurate comparing log entries to other documents (toll tickets, fuel receipts, roadside inspections, etc.) for time, date and location agreement is suggested for determining log entry accuracy

· Failure to keep the logbook current to the last change in duty status is not only a violation, it is a major cause of false log entries.

· IMPORTANT: False entries on a driver’s duty status record are considered to be serious violations of the HOS regulations.

· Provides originals of HOS Log no later than one week from log entry*




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